Jobs and Skills WA for VET providers

Jobs and Skills WA and VET programs

As Western Australia’s economy grows and diversifies, the outlook for jobs is constantly changing. Jobs and Skills WA is the way the State Government, through the Department, prioritises its investment in training to focus on courses that equip people to take up jobs that are, or will be, in high demand. Priorities include apprenticeships, eligible traineeships and priority industry qualifications. Many other important industry qualifications are also subsidised under Jobs and Skills WA, including general industry training courses and foundation skills and equity courses.

Additionally, Jobs and Skills WA encourages healthy competition among providers and offers enhanced choices to students and employers. Under Jobs and Skills WA, contracting arrangement processes have been streamlined and strengthened to support greater quality training provision. The focus is on efficient and effective selection and management of contracted private registered training organisations.

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What courses are available and subsidised?

A range of training options and courses are available and subsidised under Jobs and Skills WA, including:

  • apprenticeships and traineeships;
  • priority industry qualifications;
  • general industry training courses;
  • foundation skills and equity courses; and
  • existing worker traineeships.

More information about Jobs and Skills WA eligible and subsidised courses is available here.

For more information about foundation skills and equity courses please visit the Training section of this website.

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Apprenticeships and traineeships

Under Jobs and Skills WA there are more than 500 State priority listed apprenticeships and traineeships to choose from in a broad range of industries.

The Department of Training and Workforce Development's Apprenticeship Office administers training contracts and regulates the apprenticeship system in Western Australia as prescribed in Part 7 of the Vocational Education and Training Act 1996 (the VET Act) and associated Regulations.

The Apprenticeship Office has a compliance role that includes audits on training plans, assessments on employers' suitability to train their apprentice(s), and ensuring that regulatory requirements are maintained across the apprenticeship/traineeship system. It also provides a dispute resolution service for employers and apprentices/trainees where disagreement may arise under the training contract.

Visit the Apprenticeship Office website to find out more about their role.

AASNs

The Commonwealth Government provides support services to employers and apprentices via the Australian Apprenticeship Support Network providers. This includes job placement and sign-up services for apprentices, and providing information and advice for employers.

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Pre-apprenticeships

The Department provides the WA pre-apprenticeship program to prepare students and make them more competitive when applying for an apprenticeship.

A pre-apprenticeship is a Certificate II program that includes a mandatory period of work placement (workplace experience) coordinated by the training provider. The aim is to provide students with industry specific training, combined with adequate time in a real workplace, to gain skills, knowledge and behaviours to transition into an indentured apprenticeship. There are many pre-apprenticeship courses on offer at registered training organisations across the State.

The WA pre-apprenticeship program business rules 2018 set out how pre-apprenticeship programs must be structured.

You can also take a look at the 2018 Pre-apprenticeships qualification list to see all qualifications available under the pre-apprenticeship program.

For information about pre-apprenticeships in schools, please refer to the VET for secondary school students section.

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Participation program

Some people require additional support to help them access training. The Participation program is a strategy from the Department to provide assistance and support to eligible students.

Registered training organisations who are approved to deliver courses within this program may offer additional support such as mentoring, counselling, assistance with meals, transport, child care, language and literacy to eligible student groups.

We have invited selected Government and community organisations, which assist people in a range of life or work issues, to be participation referral agents that help us promote and support this training.

Participation referral agents and referrals

A referral from a participation referral agent (to a training organisation) is evidence of the referred person’s eligibility for funded training. The referral process rests on the agents knowing their clients and determining, with their client, the need to do specific training. This process takes place as part of the core business of the agent. Participation referral agents are asked to choose training organisations whose training delivery strategy best matches the needs of the client.

Registered training organisations are to note that:

  • they are to contact the agent listed under Contacts for RTOs on the list of available participation referral agents;
  • they are not to send the name of a prospective student to an agent to request a referral; and
  • RTOs on the preferred provider panel cannot be participation referral agents.

A referral from an agent will assist students in getting access to additional support under the program; however, students can self-nominate if they meet the eligibility requirements.

 

Potential agents and RTOs who wish to have other agents considered as authorised for the Participation program can email training.markets@dtwd.wa.gov.au with the subject line "Participation referral agent".

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Student groups and eligibility requirements

The following information explains the student groups that the Participation program supports, and details the eligibility requirements for each one.

A list of available courses is also provided for each student group. A list of referral agents is available below, under 'Contracted provider resources'. 

People with disability

Students with disability may be eligible for support to help access training. This may include:

  • mentoring and counselling;
  • assistance with language and literacy;
  • provision of meals;
  • assistance with transport and child care; and
  • special equipment or facilities.

To be eligible, students must have evidence from Centrelink for being in receipt of a disability support pension or sickness allowance, or have a referral from a participation referral agent for people with disability.

View the list of courses available

Unemployed young people aged 15–24 years (Youth at Risk)

Students aged 15 to 24 and are unemployed or under employed may be eligible for support to help access training. This may include:

  • mentoring and counselling;
  • assistance with language and literacy;
  • assistance with meals; and
  • assistance with transport and child care.

To be eligible, the student must be aged 15 to 24, not engaged in education or full time employment or training and have referral from a Youth at Risk participation referral agent. For school aged students, only those with an Exemption or full time Notice of Arrangements are eligible.

View the list of courses available

Unemployed job seekers, Newstart or Youth Allowance card holders

Students who hold a Newstart or Youth Allowance card and are unemployed may be eligible for support to help access training. This may include:

  • mentoring and counselling;
  • assistance with language and literacy;
  • provision of meals;
  • assistance with transport and child care; and
  • help with resumé writing and job placement.

To access this support, students are asked to contact the training provider listed for the course they’re interested in, to contact their local Job Active provider or talk to a participation referral agent who can provide a referral.

View the list of courses available

Aboriginal people

Aboriginal people may be eligible for support to help access training. This may include:

  • mentoring and counselling;
  • assistance with language and literacy;
  • provision of meals; and
  • assistance with transport and child care.

To be eligible the student must be an Aboriginal person, as recognised by:

  • descent, that is the individual can prove that a parent is of Aboriginal or Torres Strait Islander descent;
  • self-identification, that is the individual identifies as an Aboriginal or Torres Strait Islander; or
  • community recognition, that is the individual is accepted as such by the Aboriginal or Torres Strait Islander community in which he/she lives.

The student may also be eligible if he or she has referral from an Aboriginal or Torres Strait Islander participation referral agent. 

View the list of courses available

Culturally and linguistically diverse people

Persons from a CaLD background* may be eligible for support to help access training. This may include:

  • mentoring and counselling;
  • assistance with language and literacy;
  • provision of meals;
  • assistance with transport and child care; and
  • assistance with translation and language.

To be eligible, the person must be born overseas** and hold the following documentation that may include but is not limited to:

  • a humanitarian visa;
  • other documentation showing they originated from a country defined as CaLD such as a passport, travel documents or a birth certificate; or
  • a referral from a participation referral agent for CaLD people.

View the list of courses available

*Refers to groups and individuals who differ according to religion, race, language and ethnicity except those whose ancestry is Anglo-Saxon, Anglo-Celtic, Aboriginal or Torres Strait Islander.
**The CaLD definition excludes those born in the following countries; Australia, Canada, England, Ireland, New Zealand, Northern Ireland, Scotland, South Africa, the United States and Wales.

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Contracting arrangements

Under Jobs and Skills WA, contracting arrangement processes have been streamlined and strengthened to support enhanced quality training provision. The focus is on efficient and effective selection and management of contracted private registered training organisations.

A quality framework has been developed, to ensure that the procurement and delivery of this training takes place in accordance with processes and mechanisms that ensure that only high quality providers are contracted and continue to deliver Government subsidised training in Western Australia.

New contracts

Registered training organisations seeking a contract to deliver publicly funded training under Jobs and Skills WA will need to achieve ‘preferred provider’ status for all programs. To do this, a training provider will need to demonstrate they have the organisational (governance and financial) and operational capacity to meet the training needs of students and industry. Firstly the training provider will be assessed against the following common criteria for all programs:

  • current RTO registration;
  • current scope to deliver courses on the list;
  • good track record in training delivery outcomes;
  • good track record in previous regulatory audits;
  • sound finances and governance; and
  • adequate insurances, as detailed in the tender.

Secondly the training provider will be required to address program specific criteria, which vary depending on the program.

Existing contracts

Registered training organisations’ (RTO) preferred provider panel status expires on 31 December 2019. Annual contracts are issued for training delivery and the RTOs performance against this contract will determine if they remain on the panel. The Department’s next scheduled invitation to the market to refresh its preferred provider panels for traineeships and apprenticeships will be in May 2019.

In the event a gap in the market is identified that cannot be serviced by existing panel members, the Department may invite new entrants to apply through a subsequent tender.

Applying for contracts

All information, early tender advice and tender advertisements for State Government tenders for training will be listed on the Tenders WA website. You will need to register on Tenders WA if you wish to apply for any new program or to be kept informed of any new tenders from the Department. To receive an auto email notification about the release of a request or an adjustment to a request, you can choose the ‘email notification’ option on the Tenders WA website.

Would I be prequalified for other application processes?

An RTO that meets criteria will be deemed prequalified against those criteria for up to three years, subject to satisfactory performance. This means that subsequent contracting processes can be streamlined for those RTOs and, in some cases, restricted to them.

What are the durations of the contracts?

You will be contracted to a preferred provider panel for each program for a period of one year. This is with possible extensions depending on funding, program availability and meeting required contractual and regulatory requirements.

The Department is committed to contracting only the highest quality training services. Therefore, contractual reviews backed by a more stringent audit process will be conducted annually.

Advertising of contracts

All tenders are advertised through the Tenders WA website. To receive notifications of Department tenders, please register with Tenders WA and ensure you opt for email notifications.

Further information on the Department’s contracting arrangements

For general enquiries, please contact:

Gary Dewhurst, Senior Procurement Manager
T: 08 6551 5343 or email: gary.dewhurst@dtwd.wa.gov.au

For RTOs, please contact:

Peter Henson, Manager Private Training Markets
T: 08 6551 5647 or email: peter.henson@dtwd.wa.gov.au

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Fees, pricing and payment tables

Training providers may charge three types of fees:

  • course fees;
  • resource fees (eg for training materials, internet charges); and
  • other fees (for example parking and security passes).

All providers of Jobs and Skills WA training will charge the same course fees per hour; however, overall course fees may differ between training providers depending on the course content. Training providers may also charge different resource and other fees.

The Department's VET fees and charges policy outlines all the conditions and eligibility criteria for government subsidised training, including concession and fee cap information. It includes the schedule of student course fees and charges.

Further information for students about fees and charges is available here.

Payment tables are available in the Contracted provider resources section.

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Contracted provider resources

Training providers contracted by the Department to deliver training services in Western Australia are required to comply with a range of contractual obligations. Here are the key documents and resources to assist providers in meeting these obligations.

If you require clarification or assistance in relation to your contract or any of these resources, please email your enquiry to training.markets@dtwd.wa.gov.au.

Type Document
Service agreement documents 2017–2019 Entitlement and participation – Equity program request 
2018 Traineeship and apprenticeship request under Jobs and Skills WA
Process terms and conditions
General provisions (conditions of contract) (Dec 2017)
Contract information Purchase of training services – Business rules (June 2018)
Case manager list for contracted providers (June 2018)
Contracting arrangements information
Preferred provider panel
Contract variation forms Variation form for funded programs (on RTONet)
Delivery and support services (DASS)
Training delivery and resources (TDAR)
Foundation skills course request forms Course in applied vocational study skills request form
Underpinning skills for industry qualifications request form
RTONet resources Preferred provider panel list user guide (updated Jun 2018)
Reporting resources Resource allocation program for training (RAPT) guide (March 2018)
Statistics and the WA VET enrolment data standard
RAPT text file specification 3.1 (updated June 2018)
Payment forms EFT form
Payment tables Apprenticeship payment table
Traineeship payment table
Pre-apprenticeship payment table
Priority industry training payment table
Participation – Equity payment table
Aboriginal school-based training payment table
Participation program Information for training providers and participation referral agents
Aboriginal school-based training (institution-based) Preferred provider panel
Further information, including a fact sheet
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Page last updated December 21, 2017